Report: University and Industrial Attachment

Topics: University, The Faculty, Student Pages: 8 (1210 words) Published: August 31, 2013
7.5.7
Guidelines for Industrial Attachment Programme [IAP]
1.
BACKGROUND
A full set of
sample documents
have been compiled from a set of existing and where there
were none, new documents have been prepared;

Firm Database sheet

[refer to annex 1]

Request for Industrial Attachment Placement letter
[refer to annex 2]

letter of consent
[refer to annex 3]

Introductory letter
[refer to annex 4]

Joining Report
[refer to annex 5]

Log Book
[refer to annex 6]

INDUSTRIAL TRAINING AND REPORT ASSESSMENT FORM
[refer to annex 7]

Industrial training tutor visiting report form
[refer to annex 8]

TRAINING CERTIFICATE
[refer to annex 9]

Insurance cover [refer to annex 10]
Refer to
the
annex
es of this report
for samples
of the document
2.
INDUSTRIAL ATTACHMENT STAFFING
STRUCTURE
2.1.
The proposed skeletal structure for Industrial Attachment programme shall consist of the following personnel;
(i)
An overall Faculty Industrial Attachment Coordinator
(ii)
Departmental Industrial Attachment Coordinator
2.2.
The Departmental Industrial Attachment coordinator shall perform the duties of the Industrial
Liaison Officer
(ILO) at departmental level.
3.
DUTIES AND REPORTING ARRANGEMENTS
3.1.
Each faculty shall appoint Industrial Attachment liaison officer both at the departmental level
and an overall coordinator at the Faculty level.
3.2.
Departmental Coordinator for Industrial attachment shall be charged with the duty of identifying potential firms that are relevant in the area of study and prepare a database of these FIR
MS indicating their names, addresses and contact details [see Annex 1] 3.3.
Departmental coordinator shall prepare a list of students for Industrial Attachment placement to be forwarded to the Faculty’s Industrial Attachment Coordinator at the beginning of sem
ester preceding the Industrial Attachment.
3.4.
All Faculty Coordinators shall develop a master list of students eligible for Industrial Attachment programme and forward the same to the Vice Rector Academic and Finance (VRAF) for processing of
Industrial Attac
hment allowances
and
Insurance cover
for the
students during attachment.
3.5.
VRAF shall devise means of processing and remittance of Industrial Attachment allowance at such a time to allow for timely reporting of students at their place of attachment. 4.
GUIDEL
INES FOR INDUSTRIAL ATTACHMENT PLACEMENTS
4.1.
The Departmental Industrial Attachment Coordinator shall be required to circulate
form for
request of industrial attachment placement
[refer to Annex 2] complete with an enclosed
Consent letter [refer to Annex 3] to the potential FIRMS, requesting for Industrial Attachment placements.
4.2.
The timeline for circulation of
form for request of industrial attachment placement
and
consent letter shall be not less than
four
(
4
) months during the semester preceding the IA,
follow up shall be carried out by the Faculty’s Coordinators in liaison with the Departmental Coordinators
one month after the
circulation of the form
.
4.3.
An au
dit of positive respondent firms confirmed through the letter of consent shall thereafter be carried out a month prior to Industrial Attachment placement, by the Faculty Coordinator to establish the number of positions available. Any gaps and deficit shall be reported and

alternative placements sought.
4.4.
Departmental Coordinators shall thereafter allocate students to these firms depending on the most logical criteria as to be determined later (e.g., area of specialization, individual skills, location studen

ts residence vs. firms etc)
4.5.
Faculty Coordinator shall thereafter make available copies of all the documents necessary for the student during reporting for attachment, these documents are (i)
Student introductory letter [
see annex 4
]
(ii)
Joining report [
see annex
5
]
(iii)
Log Book [
see annex 6
]
(iv)
Training Certificate [
see annex 9
]...
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